Managing various assets can cost a business considerable time, resources, and money. Fortunately, you can streamline asset management to easily monitor inventory, maintain or repair technologies, review inventory counts, and reduce the number of lost or broken devices, equipment, or machinery.
Don’t waste your employees’ valuable time and energy. Continue reading to learn how to streamline asset tracking and accountability.
Affix Asset Labels to Your Inventory
Asset labels simplify identifying, locating, and monitoring various expensive assets during their lifecycle. The tags are often available in different sizes, designs, and materials, and feature either a barcode or a unique ID number that you scan and track with complementary asset management software.
It enables companies of all sizes to maintain a detailed record of devices, equipment, machinery, and more. Plus, they can use the tags to track an item’s usage, maintenance schedule, and depreciation. As a result, your business can make quicker decisions for replacements, repairs, or reallocations.
Simplify Asset Management Responsibilities
Businesses would be wise to appoint one person to track various assets. It will improve the accountability for the goods, as only one person is responsible for the tracking, monitoring, distribution, and replacement of equipment, office supplies, machinery, and more.
In addition to granting one person this responsibility, you must make it clear to your team who’s responsible for the inventory. This way, they’ll know who to contact if they have an asset problem, query, concern, or request.
Making one person accountable for the items will stop confusion, which will improve asset safety. After all, staff will know that one person is carefully monitoring all equipment, which will boost security and prevent internal theft.
Inform Your Team About Asset Tracking
In addition to adding asset labels to all equipment, inform your team that every asset the business owns is tracked and monitored. If your employees know you’re monitoring the device’s location, usage, and condition, they’ll be more likely to take better care of the items each day. As a result, your assets are less likely to be misused or damaged, which can reduce maintenance, repair, and replacement costs.
Check Assets In and Out
If many of your employees work from home or go on business trips, you would be wise to start checking IT equipment in and out of the business.
It will not only provide a log of your assets’ locations, but it will also make your employees more accountable for the devices. You’ll also know who owns an asset and how they use it, which could help your business to identify if it needs to invest in additional IT equipment.
Conclusion
Tracking your assets and making your team more accountable will save your business a great deal of time and money. In addition to improving organization, it will reduce damaged, broken, or stolen items, improving your company’s finances and productivity each year. Also, you’ll know about the items that need to be maintained, repaired, or replaced, which can prevent broken or faulty equipment from slowing down your team.
